Constitution

The Club shall be called SUNBURY CRICKET CLUB. The aims of the Club are to promote the amateur sport of cricket in Sunbury and community participation in the same.

2 COLOURS

The Club's colours shall be Royal Blue, Navy Blue and White. The official club playing shirt should be worn in all competitive matches.

3 MEMBERSHIP

Membership of the Club shall be open to anyone interested in sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non- discriminatory basis. The Club may have different classes of membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating. The Management Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal of membership may be made. In connection with membership and the running of the Club, the Management Committee will have due regard to the law on disability discrimination and child protection.

All members, playing and non-playing, are required to abide by the ECB Code of Conduct, which incorporates the Spirit of Cricket, and by the Laws of Cricket, and are required to conduct themselves and behave in line with the Club's own Code of Conduct.

The club adopts and implements the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’, the ECB Cricket Equity Policy and the ECB Anti-Discrimination Policy and will adopt and implement any future versions of these Policies. Members are required to understand and abide by the principles of these policies.

The Club is Clubmark accredited. It is the aim to run the Club consistent with the requirements of Clubmark and to maintain the accreditation.

Members must accept that certain member data is required for the running of the club. This data is held on a secure database for the sole purpose of efficiently administering the Club’s affairs. Members have the right to check what information is held about them and to withdraw their information if they so wish.

4 LIFE MEMBERS AND VICE-PRESIDENTS

Life Members and Vice presidents shall be elected at the Annual General Meeting and notice of nominations shall be given in writing at least 21 days before the Annual General Meeting. However, at its discretion, the Management Committee shall be empowered to elect Vice-Presidents during the year. Life Members and Vice-Presidents shall be entitled to all the rights and privileges of other Members, but only those who pay a playing member subscription will be entitled to vote for Captains and Vice-Captains.

5 NON-PLAYING MEMBERS

Non-Playing Members shall be admitted on payment of an annual subscription; the amount shall be determined annually by the Management Committee and published prior to the commencement of each season. Spouses/partners of members shall be regarded as honorary Non-Playing Members but to be entitled either to call or support a call by a Member for a General Meeting, or to vote, they must be members in their own right having paid the annual subscription applicable to Non-Playing Members. Family membership may be made available at the discretion of the Management Committee for parents/guardians of Colts in which event such parents/guardians shall be regarded as honorary Non-Playing Members. However, to be entitled either to call or support a call by a Member for a General Meeting, or to vote, the parents/guardians must be members in their own right having paid the annual subscription applicable to Non-Playing Members. The Management Committee may, at its discretion, admit pensioners at a reduced rate. Non-Playing Members shall have the same rights and privileges as other Members, with the exception of voting for Captains and Vice-Captains.

6 PLAYING MEMBERS

Subscriptions and Match Fees shall be determined annually by the Management Committee and published prior to the commencement of each season.

7 OFFICIALS

The Officials of the Club shall be the President (who will be the club figurehead and will not serve as a member of the management committee. Presidents will be nominated/invited by the management committee on an annual basis to serve for a maximum of three years, any individual may serve for more than one period of three years, but not consecutively), Chairman, Honorary Secretary, Honorary Treasurer and Honorary Colts Manager.

8 MANAGEMENT
a) MANAGEMENT COMMITTEE

The management of the Club shall be vested in a Management Committee comprising the Officials of the Club (except for the President), the Chairman of the Cricket sub-Committee, the Chairman of the Funding Sub-Committee and the Hon Welfare Officer and 4 other elected Members at least 3 of whom must be Playing Members (hereinafter called 'the Committee Members'). A quorum shall consist of 4 who shall include at least 1 Official. The Officials and Committee Members shall be elected annually at the Annual General Meeting or at an Extraordinary General Meeting called for that purpose. The Officials and Committee Members may co-opt a maximum of four other Members to the Management Committee. The Management Committee shall run the Club consistent with its Clubmark accreditation.

b) ELIGIBILITY

No Member shall be eligible for election as an Official or Committee Member unless nominated in writing by a proposer and seconded, both of whom shall be Members. Any Committee Member absent from two consecutive Committee Meetings without reason acceptable to the Committee shall be deemed to have resigned from the Committee.

c) SUB-COMMITTEES

The Management Committee shall have the power to appoint such Sub-Committees as it thinks proper for the running of the Club, and to appoint representatives to these Sub-Committees. Such Sub-Committees must include a Cricket Sub-Committee, a Funding Sub-Committee, and a Colts Sub-Committee. The Colts Sub-Committee shall comprise the Honorary Colts Manager, Welfare Officer and a maximum of three official Club coaches and one Colts Playing Member. The Chairman, Honorary Secretary and Honorary Treasurer shall be ex-officio members of all Sub-Committees.

d) CLUB CAPTAIN

A Club Captain, who may or may not be the 1st XI Captain, may be nominated by the Cricket Sub-Committee after the Annual General Meeting but any such nomination must be endorsed by the Management Committee.

e) REPRESENTATIVE(S) ON THE SUNBURY SPORTS ASSOCIATION
MANAGEMENT COMMITTEE

At its first meeting after the Annual General Meeting, the Management Committee shall appoint a representative, or representatives, to serve on the Sunbury Sports Association Management Committee. The representative, or one of the representatives if more than one is appointed, shall be a member of the Cricket Club Management Committee, co-opted if necessary.

9 FINANCE

The property and funds of the Club cannot be used for the direct or indirect private benefit of members, and all surplus income is reinvested in the Club. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, match refreshments, reasonable expenses at the discretion of the Management Committee, and any other ordinary benefits of Community Amateur Sports Clubs [CASCs] as provided for in the Finance Act 2002. In connection with the sports purposes of the Club, it may[a] sell and supply food and drink, and sports clothing and equipment;[b] employ members (though not for playing) and remunerate them for providing goods and services on fair terms set by the Management Committee independently i.e. without the person concerned being involved in any discussion concerning such terms;[c] pay for reasonable hospitality for visiting teams and guests;[d] indemnify the Management Committee and members of the Management Committee acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (albeit only to the extent of its assets).All proposed unbudgeted expenditure on behalf of the Club must have the approval of the Management Committee before it is committed. The financial year will run from 1st January to 31st December.

10 AUDITOR

The Honorary Treasurer will prepare simplified accounts up to 31st December each year based on a ‘Receipts and Payments' system. The accounts shall be reviewed and certified by a qualified accountant, or firm of accountants, appointed by the Management Committee and confirmed at the Annual General Meeting.

11 CAPTAINS AND VICE-CAPTAINS

The election of Captain and Vice-Captain of each Saturday league team and the 'Sunday Cricket Representative' shall take place in October at the Players Supper.

No Member shall be eligible for election as Captain or Vice-Captain of any team unless a) he has been nominated in writing by a proposer and seconder, both of whom shall be Playing Members – and b) he has paid the appropriate Playing Member subscriptions in accordance with Rule 6.

Any nominations are to be delivered to the Honorary Secretary by 10th October each year. If more than one candidate is proposed for any post, an election will take place at the Players Supper by written ballot of the playing membership present, including Colts at the discretion of the Committee, for those posts only. If one candidate is nominated for a post no election is necessary.

12 CRICKET SUB-COMMITTEE

The Cricket Sub-Committee (which will also constitute the Selection Committee) shall comprise the elected Sub-Committee Chairman, Club Captain (if nominated), the Captain of each Saturday League Team and the Sunday Cricket Representative. Vice-Captains can attend as required by the committee or by their Captain. The Cricket Sub-Committee shall appoint a Fixture Secretary who can attend as required but cannot vote on team selection matters.

13 DISCIPLINARY REGULATIONS

Disciplinary matters, and the related regulations and processes, are set out within the Club's Code of Conduct and it is the responsibility of members to make themselves aware of these.

14 ANNUAL GENERAL MEETING

The Annual General Meeting shall be held during the month of March each year. At this Meeting, the Honorary Secretary shall submit a report of the year's working and the Honorary Treasurer shall submit his audited accounts and the Auditor shall give any report that shall be necessary. No business will be included in the agenda of the Annual General Meeting unless it has been submitted by the Management Committee or by any Member who shall have given the Honorary Secretary written notice at least 21 days prior to the Meeting of his proposed motion. A notice of the Meeting, together with the agenda and a copy of the accounts, shall be circulated by the Honorary Secretary to all Members at least 7 days prior to the Meeting.

15 EXTRAORDINARY GENERAL MEETING

An Extraordinary General Meeting may be called by the Management Committee or by any Member on a written proposition to the Hon Secretary supported by at least 20 Members of the Club.

16 GENERAL MEETING

All questions submitted to a General Meeting shall be decided by a simple majority of those Members present and voting.

17 AFFILIATIONS

All Members shall obey the rules of any organization to which this Club is affiliated.

18 INTERPRETATION OF RULES

The Management Committee shall be the sole authority for the interpretation of these Rules and also upon any matter arising not provided for in these Rules and affecting the Club. Interpretation of all the Rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002). The Management Committee's decision shall be final.

19 ALTERATION TO RULES

No alteration, addition or deletion of these Rules shall be made except at the Annual General Meeting or at any Extraordinary General Meeting called for that purpose. Any proposition for the alteration, addition or deletion of a Rule or Rules shall be submitted in writing to the Honorary Secretary at least 21 days before the Meeting. The proposition shall be circulated to all Members by the Honorary Secretary at least 7 days prior to the Meeting.

20 WINDING UP

For consideration to be given to the winding up of the Club, an Extraordinary General Meeting may be called by the Management Committee, or by any Member on a written proposition to the Honorary Secretary supported by at least 20 Members of the Club. The proposition shall be circulated to all Members by the Honorary Secretary at least 7 days prior to the Meeting. Any proposal for the winding up of the Club will only be passed if not less than three quarters of those present and voting at the Extraordinary General Meeting support the proposal. In such an event, the Management Committee will be responsible for the orderly winding up of the Club's affairs. After settling all liabilities of the Club, the Management Committee shall dispose of the net assets remaining to one or more of the following: [a] to another Club with similar sports purposes which is a registered CASC and/or [b] to the Club's governing body for use by them for related community sports.

This document was updated and approved at the Annual General Meeting held on 16th March 2023.

Colin Bentall - Chairman
John Hicks - Secretary